Last updated: September 2025
At Stoa Recruitment, we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and safeguard your personal information when you interact with our website (stoarecruitment.com), our candidate/client portals, or our recruitment services.
1. Who We Are
Stoa Recruitment Ltd (“we”, “us”, “our”) is a recruitment agency based in the UK. We specialise in temporary logistics and driving recruitment. Our registered office address is:
Company Number: 16392990
2. Information We Collect
We may collect and process the following personal data when you engage with us:
Candidates: name, email, phone number, CV, employment history, qualifications, right-to-work documentation, references, and other recruitment-related details.
Clients: contact details, business information, job requirements, and invoicing details.
Website visitors: IP address, browsing activity, and cookies (see section 8).
General enquiries: name, email, phone number, and your message.
3. How We Use Your Information
We process personal data to:
Provide recruitment services (matching candidates to client roles).
Manage applications, interviews, and placements.
Verify identity and right to work.
Communicate with you about vacancies, candidates, or services.
Comply with legal and regulatory obligations.
Improve our website and user experience.
4. Lawful Basis for Processing
We rely on the following lawful bases:
Contract: processing is necessary to provide recruitment services.
Consent: when you sign up for job alerts or marketing updates.
Legal obligation: to comply with employment and tax laws.
Legitimate interests: such as improving services or maintaining records.
5. How We Share Data
We may share data with:
Potential employers or candidates, where relevant.
Third-party service providers (IT, payroll, background checks).
Regulatory or law enforcement authorities, if required.
We will never sell your data.
6. International Transfers
We primarily store data in the UK/EEA. If data is transferred outside these areas, we ensure it is protected by appropriate safeguards (e.g., UK adequacy decisions, Standard Contractual Clauses).
7. How Long We Keep Data
Candidate data: up to 2 years after last interaction, unless you ask us to remove it sooner.
Client data: retained as long as the business relationship exists and for legal record-keeping.
Marketing data: until you unsubscribe.
8. Cookies
Our website uses cookies to improve functionality, security, and analytics. You can control or delete cookies via your browser settings.
9. Your Rights
Under UK GDPR, you have the right to:
Access the personal data we hold about you.
Request correction or deletion of your data.
Object to or restrict processing.
Withdraw consent at any time.
Data portability (where applicable).
To exercise your rights, contact us at jobs@stoarecruitment.com
10. Security
We take appropriate technical and organisational measures to protect your personal data against loss, misuse, or unauthorised access.
11. Contact Us
For any privacy-related queries, please contact:
Email: jobs@stoarecruitment.com
If you are not satisfied, you may also complain to the Information Commissioner’s Office (ICO).
